Job Description

JOB TITLE/



Accounts Payable Clerk





LOCATION/



Ottawa/Gatineau





SALARY RANGE/



Salary is determined by experience level in role, internal and pay equity practices and market demand





POSITION OVERVIEW/



Reporting on an interim basis to the VP, Operations on an interim basis, and then the VP Finance, as an Accounts Payable Clerk you will be responsible for managing and processing 1VALETs accounts payable (AP) transactions. Working in conjunction with our third party finance team, you will act as a key liaison between 1VALET, vendors, and finance.



RESPONSIBILITIES/


Review and verify invoices and purchase orders to ensure accuracy and compliance with company policies. Match invoices with purchase orders and receipts, ensuring the correct amounts and vendor information are entered into the accounting system. Resolve discrepancies between purchase orders, invoices, and receipts. Prepare and process payment runs, including checks, wire transfers, ACH payments, or credit card payments to vendors. Monitor and manage accounts payable aging reports to ensure timely payments. Ensure payments are made in accordance with vendor terms and conditions. Maintain and update vendor records in the accounting system, including contact details, payment terms, and tax identification numbers. Communicate with vendors regarding payment status, disputes, or discrepancies. Resolve any issues related to payments or outstanding invoices in a professional and timely manner. Reconcile accounts payable subledger to the general ledger (GL) to ensure accurate financial records. Assist with the preparation of monthly, quarterly, and year-end financial reports. Ensure that accounts payable processes are in compliance with company policies and accounting standards. Monitor and track employee expense reports and ensure they comply with company policies. Verify receipts and supporting documentation for reimbursements. Work closely with other departments (such as procurement, finance, and treasury) to resolve any payment-related issues or inquiries. Assist with audits by providing necessary documentation and supporting information. Completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices Reconciling processed work by verifying entries and comparing system reports to balances Ensuring outstanding balances are updated with credit memos that are due Paying employees by receiving and verifying expense reports using company-specific accounting software Verifying vendor accounts by reconciling monthly statements and related transactions Maintaining historical records of all invoices, reports, receipts, and cheques by saving documents properly on the network Assisting other departments with equipment or product purchases, tracking assets and accounts for acquisition Confirming subcontractor billed working hours, bonuses, and projects




QUALIFICATION/


High school diploma. associate's degree in Accounting preferred. 3 years experience with accounts payable or general accounting Proficient Microsoft Office knowledge and skills Strong time management and organizational skills Knowledge of basic accounting principles High degree of attention to detail Ability to work independently and prioritize tasks Strong analytic abilities Strong communication and interpersonal skills, with a proactive and professional approach to vendor and team interactions. Analytical mindset with the ability to interpret financial data and provide actionable insights. Experience supporting audits and month-end closing processes is preferred.




What we offer:


A culture of ownership and autonomy - you will thrive if you are a self-starter and enjoy a fast-paced environment Work with an incredible product - there is true belief across our team that we have the best product on the market Trust and flexibility - work from home, unlimited paid time off, and flexible schedules. We care about your performance, not your hours. We trust you to manage your time in a way that works best for you. Competitive compensation structure and 100% employer-paid benefits Extra perks: employee stock option packages, employer-paid benefits, a holiday office shutdown each December, and support for professional growth.




Working With Us:



As a proud equal-opportunity employer, we consider all applicants for employment and openly encourage those who identify as members of underrepresented communities to apply to join our growing team. Join us, leave your mark, and let's make something extraordinary, together.