Job Description

Galaxy Vets is a new employee-centric healthcare system with a mission to give veterinary medicine back to veterinary professionals. Employees are our priority. At Galaxy Vets, we offer top-of-the-market salary, equity, and a competitive benefits package, all intended to prevent burnout and enable you to focus on what you love - providing quality care to pets and their families



We are seeking a reliable and detail-oriented Accounts Payable (A/P) Clerk to support day-to-day vendor payment operations across both Canada and the United States.



This remote role is based in Canada and requires experience handling multi-entity and multi-currency accounts payable functions, including familiarity with GST/HST/PST in Canada and state sales tax compliance in the U.S.



The ideal candidate has a strong grasp of accounting processes, excellent communication skills, and a commitment to timely and accurate financial operations across a growing business.



If this sounds like you, let's talk - we'd love to meet you!

Key Responsibilities

Invoice Processing (Canada & U.S.)

Review, code, and enter vendor invoices into the accounting system ensuring accuracy, proper approvals, and appropriate tax treatment (HST/GST/PST in Canada; sales tax as applicable in the U.S.). Monitor invoice aging and payment terms; prepare weekly payment runs via EFT, wire transfer, ACH, or cheque. Match purchase orders and receipts to invoices where applicable.

Vendor Management

Set up and maintain accurate vendor records including contact, banking, and tax information (e.g., HST numbers for Canadian vendors, W-9s for U.S. vendors when required). Respond to vendor inquiries, resolve payment issues, and maintain positive vendor relationships. Reconcile vendor statements and investigate outstanding balances or discrepancies.

Reconciliations and Month-End Support

Reconcile A/P subledgers to general ledger accounts monthly. Assist in credit card reconciliations, expense reimbursements, and prepaid allocations. Support the month-end close process with A/P reports and schedules.

Tax & Compliance

Ensure vendor invoices are tax-compliant based on jurisdiction:
+ Validate and track HST/GST/PST for Canadian provinces.
+ Recognize and apply appropriate U.S. sales tax where applicable.
Support finance team in providing documentation for audits and internal reviews. Adhere to company policies, approval workflows, and internal control procedures.

Process Improvement & Collaboration

Contribute to continuous improvement of A/P processes, documentation, and automation. Collaborate with finance, procurement, and operations teams to support business needs and process alignment across entities.

Qualifications

2-3+ years of accounts payable experience in a multi-entity or cross-border (U.S./Canada) environment. Knowledge of Canadian and U.S. tax treatment for vendor invoices (e.g., HST/GST/PST, U.S. sales tax, W-9/W-8 forms). Experience with accounting systems NetSuite, QuickBooks, or other ERP platforms. Strong organizational and time management skills with the ability to meet deadlines. Excellent written and verbal communication skills. Proficiency in Microsoft Excel or Google Sheets. Diploma or degree in Accounting, Finance, or Business Administration preferred.

What We Offer

Remote work environment (must be based in Canada) Exposure to Canadian and U.S. finance operations in a growing organization Supportive and collaborative team culture Opportunities for professional development and growth

The Perks

Full Medical/Dental benefits with CanadaLife Paid time off Staff Discount CE Allowance * Free access to Health and Wellness, Professional Support