Job Description

The Accounts Payable & Receivable Specialist is directly responsible for performing invoice entry in the ERP system and related duties in disbursing non-payroll accounts payable to individuals, suppliers, and other entities. This includes credit balances, and reviewing for account irregularities. The AP/AR Specialist also ensures the timely and accurate processing of payment documents such as purchase invoices, travel reimbursements, and any other accounting transactions related to AP/AR management. Periodically checks the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers. The position involves diplomatic interaction with suppliers and internal resources to provide information in order to facilitate timely and accurate payments.
Job Responsibilities

• Collaborate with the Controller to maintain payment goals and general AP/AR performance levels.
• Verify purchase requests for materials, supplies and equipment. Verify that purchase invoices are charged to the proper accounts.
• Bank reconciliations.
• Review invoices for potential errors and/or discrepancies. Investigate and resolve discrepancies
• Prepare and enter invoices into the ERP system.
• Create payment runs and obtain approval for disbursements.
• Post company payments to general and sub ledgers. Reconcile ledgers.
• Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate records
• Prepare and distribute reports and statistics to key personnel.
• Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its owners.
• Form payment strategies to make timely payments and mitigate supplier objections.
• Investigate payment problems while following corporate AP/AR policies and procedures.

• 2-3 years of experience of AP / AR job duties.
• High School degree, Bachelor's degree in Accounting or Business Administration preferred
• SAP or any large ERP experience preferred.
• Knowledge and use of ledgers, accounting practices, MS Office Suite, and other business intelligent software applications.
• Basic knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.