Job Description

Job Summary:

Reporting to the Chief Financial Officer, this position will be responsible for all the functions within Payroll and Accounts Payable. Other duties will include the management of subcontractor files, general accounting tasks and providing clerical backup when required.

The following outlines the primary duties under each category:

Payroll:

Processing bi-weekly payroll by using time sheets for salaried and hourly employees of shop and office staff.

Maintenance of employee files

Preparing payroll, EHT & WSIB remittances

Management of employee benefits

Processing T4, ROE, and other payroll forms

Managing other payroll duties as required.

Preparing payroll reports

Updating attendance form for office employees

Providing guidance to employees and supervisors with any payroll-related questions

AP:

Utilizing three-way method to process vendor invoices and preparing semi-monthly vendor payments

Preparing AP aging reports and payment plans

Processing wire transfers for oversea orders and monitoring prepaid expenses

Processing visa payments and daily visa payment reports

Submitting agency working hours and processing agency invoices

Maintaining AP files

Assisting with purchase orders when necessary

Communicating with vendors regarding discrepancies and payment status

Subcontractors:

Processing subcontractors' invoices and payments semi-monthly

Collecting subcontractors' WSIB certificates

Maintenance of subcontractor files, including contracts and pay rates.

Monitoring certain project costs, such as HB and preparing necessary subcontractor documents

Communicating with subcontractors regarding discrepancies

General accounting:

Performing bank reconciliations when necessary

Reporting HST

Assisting with annual insurance renewal and year-end procedures

Assisting with bank inquiries and account management

Monitoring cash and loan position and preparing weekly cash and loan position reports

Tracking legal expenses and preparing monthly legal expense reports

Managing expense reimbursements and maintaining proper files

Preparing financial reports, such as G&L, B/S, installation costs, etc.

Managing property tax payments and other payments related to properties

Assisting with special accounting programs or projects

General office duties:

Backup to reception duties

Coordinating oversea shipments

Other office duties as required

Key Competencies:

Strong knowledge of Quickbooks and Microsoft office

Ability to multi-task with accuracy

Excellent communication skills (oral and written)

Possess excellent time-management skills while working independently

Ability to handle sensitive information and remain discreet

Education/Experience:

Ideally the candidate should have at least 5 years of experience within a manufacturing/Construction setting

Post-secondary education in accounting, financial, payroll studies

Strong knowledge and experience of payroll legislation, WSIB, and compliance

Preference to candidates that have completed CPA or in the process of obtaining

Job Types: Full-time, Permanent

Salary: $55,000.00-$77,000.00 per year

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Job Type: Full-time

Pay: $55,000.00-$77,000.00 per year

Benefits:

Casual dress Dental care Extended health care Paid time off Vision care
Experience:

payable: 4 years (preferred) quickbooks: 2 years (preferred) Payroll: 4 years (preferred)
Work Location: In person