Job Description

Job Summary:

The Accounts Payable Administrator is responsible for managing all activities associated with the Residential Services (RST) & Supported Apartment Services (SAS) payments, AP invoices, and allotments in a timely and accurate manner.

Duties/Responsibilities:

Receive and code invoices from suppliers and code travel claims from MCHA staff. Review invoices and travel claims against MCHA policy. Enter all invoices and travel claims accurately into Sage 300 Accounts Payable, and conduct checks against the statements, investigate outstanding and duplicated entries or discrepancies. Reconcile vendor statements and resolve payment issues for Vendors and Staff. Process weekly, bi-weekly, and monthly cheques and EFT runs for vendor and client payments. Maintain records and compile necessary AP information for annual year end Audit. Review and reconcile VISA statements and receipts and follow up on any outstanding transactions. Receive the invoices. Validate the invoices, supporting documents, and ensure that proper approval is in place. Post the invoices into SAGE. Monitor the due dates of each of the invoices. Process the weekly payment run of due invoices for the week through EFT or cheques. Reconcile supplier's statement of account and investigate any discrepancies. Answer queries from the suppliers and resolve any payment issues. Receive employee's reimbursement forms such as travel claims, payment requests and petty cash replenishment. Validate the supporting documents and ensure that proper approval is in place. Code the transactions and post into SAGE. Process the payment to employees as per the weekly schedule. Process the payment to clients such as P50, comforts and clothing. Process the monthly rental payment of the houses and offices. Receiving the request for VISA and Avion credit card cancellation, limit increase/decrease and new credit card issuance. Manage the credit card requests through RBC online platform. Track the list of active credit cardholders and ensure that inactive cards are cancelled. Coordinate with RBC for any issues with the credit cards. Run the weekly transaction reports of the credit cards and send out to the credit cardholders for validation. Validate the supporting documentations submitted by the credit cardholders for their card transactions. Maintain the monthly spreadsheet of all the visa and avion credit card transactions. Post the credit card transactions and payments into SAGE. Maintain and organize the proper filing of AP transactions for annual audit. Preparation of working papers, schedules and reports related to AP. Coordinate with the external auditor for queries related to AP Preparation of reports as requested. Investigating discrepancies with transaction postings highlighted by the supervisors. Account reconciliation Ad hoc requests

Education:

Post-secondary education in accounting at the college or university level or equivalent work experience in accounting

3-5 years' experience focused on full process accounts payable

Job Type: Full-time

Pay: $43,000.00-$50,000.00 per year

Benefits:

Dental care Extended health care Paid time off
Flexible language requirement:

French not required
Schedule:

Monday to Friday
Experience:

Accounts payable: 1 year (required)
Work Location: In person