Job Description

Job Overview

We are seeking a detail-oriented and organized Accounts Payable Administrator to join our finance team for a 12-13 month contract position, covering a maternity leave. The ideal candidate will be responsible for processing invoices, reconciling accounts, and maintaining accurate financial records using various accounting software platforms. This role requires strong data entry skills, attention to detail, and familiarity with accounting systems such as Sage Business Vision, QuickBooks, and online banking platforms. The Accounts Payable Administrator will play a vital part in ensuring timely payments and supporting overall financial operations within the organization.

Responsibilities

Full-cycle accounts payable - data entry, purchase orders, matching, filing, payment preparation, and emailing of remittance details. Follow-up with accounts payable contacts regarding receipt of WSIB Clearance Certificates and or Certificates of Insurance, if necessary. Entering of accounts payable contacts including electronic payment information into banking software. Preparing timesheet summary for processing for payroll department, using GPS system and individual timecards provided by Foremen. Preparing weekly labour summary. Assist with tracking and monitoring crew days and crew dynamics. Tracking of any production job-related expenses such as crew hotel days and crew per diems, if any. Create and update records and databases with personnel, financial and other data such as vehicles, cell phones, time & attendance, etc. Monthly general ledger account reconciliation, credit card reconciliations, etc. Assist with monthly financial statements and reports as required. Primary person to answer incoming telephone calls and distribute to correct department contact. Filing of chronological accounts payable invoices. Other general accounting and administrative duties as required. Administrative support to Service and Production departments as required.

Qualifications

Proven experience with accounting software such as Sage Business Vision, QuickBooks, or similar platforms. Strong bookkeeping and data entry skills with high accuracy. Knowledge of accounts payable and account reconciliation processes. Familiarity with payroll processing is preferred. Excellent analysis skills to interpret financial data effectively . Ability to work independently and collaboratively within a team environment. Strong organizational skills with attention to detail and accuracy in record keeping. Prior experience in either accounts payable or payroll support is a plus.
This position offers an opportunity to contribute significantly to our finance operations while developing expertise in various accounting systems and processes.

Job Type: Fixed term contract
Contract length: 13 months

Pay: $40,000.00-$50,000.00 per year

Benefits:

Casual dress Company events Company pension Employee assistance program Extended health care On-site parking Wellness program
Work Location: In person