Job Description

Accounts Payable Administrator

aims to inspire everyone who attends our campus \xe2\x80\x93 artists, leaders, and thinkers \xe2\x80\x93 to unleash their creative potential.

We acknowledge, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as \xe2\x80\x9cMinhrpa\xe2\x80\x9d (translated in Stoney Nakoda as \xe2\x80\x9cthe waterfalls\xe2\x80\x9d) and the Treaty 7 territory and oral practices of the \xc3\x8ey\xc3\xa2rhe Nakoda (Stoney Nakoda) \xe2\x80\x93 comprised of the Bearspaw, Chiniki, and Wesley First Nations \xe2\x80\x93 as well as the Tsuut\xe2\x80\x99ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, Region 3. We acknowledge all Nations who live, work, and play, help us steward this land, and honour and celebrate this place.

The Opportunity

The Accounts Payable Administrator works with both Banff Centre staff and external customers for the accurate and timely processing of all invoices. We\'re looking for someone who has a high attention to detail to ensure the accurate input, coding, approval verification, and final payment of all Accounts Payable documents.

Specific Accountabilities

Process payment requisitions ensuring proper approvals have been received, relevant supporting documentation is attached, the vendor or employee number is valid, and the address is correct.

Review the contents of invoices, match to the correct purchase orders, and liaise with the requester, buyer, and/or Procurement personnel regarding changes to be made to purchase orders or credit notes to be requested from vendors.

Ensure that invoices are paid in accordance with Banff Centre policies and procedures.

Review all internal travel/expense claims for accuracy and completeness and process on a timely basis.

Process review statements from vendors and compare them with entries on the database. Request copies of any missing invoices or credit notes.

Ensure the receiving status of purchase orders is complete prior to payment.

Liaise with department personnel regarding outstanding and overspent purchase orders and investigate overspends as required.

Match all shipping documents to freight invoices, review charges, research and contact departments regarding un-coded invoices.

Prepare and complete the weekly Accounts Payable cheque run. Compare and attach the cheque copy to the supporting documentation, verifying that all invoices and payment requests have been input correctly. Ensure that the proper procedures for signing cheques are followed as per the policies and procedures manual.

Verify the clearance or non-clearance of cheques, request stop payments, request cancellation and reissue cheques as required.

Maintain the Accounts Payable filing system and ensure that all documentation is correctly filed in a timely manner.

Reconcile statements and ensure invoices are requested if a statement shows amounts outstanding.

Reconcile the accounts payable vendor balance confirmations.

Additional associated duties as assigned.

Qualification and Educational Requirements

3+ years\' professional accounts payable experience gained while working in a mid-sized organization.

Completion of a college certificate in accounting is an asset.

Intermediate level knowledge of Microsoft Office software programs, especially Outlook, Word and Excel.

Displays good judgment and the ability to prioritize and complete to a high level of accuracy multiple assignments and responsibilities.

Demonstrates strong communication skills, confident and comfortable working with all internal and external customers of Banff Centre.

Comfortable working independently while capable of working effectively in a team environment.

Employment Terms & Benefits

• In accordance with CUPE 4318, this is a unionized, permanent, salaried support staff position, subject to a 6 month probationary period.
• This position pays between $43,407 and $48,794.20 per year, depending on experience, and works 35 hours per week on a regular schedule.
• The successful candidate will have access to a range of benefits through Alberta Blue Cross and will be eligible to participate in our defined benefit pension plan.

of working at Banff Centre are:
options (Based on availability) * Hybrid work environment

• Professional development
• Staff cafeteria and restaurant discounts (at Maclab Bistro and Vistas)
• Onsite

at a discounted rate \xe2\x80\x93 first month free for new staff! * Free or reduced admission to select Banff Centre performance and events.

Application Process

• We are accepting applications for the Accounts Payable Administrator position until a suitable candidate has been found.
• Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized.
• Visa Requirements: Banff Centre is unable to assist candidates in obtaining Canadian work authorization. Candidates must be legally eligible to work in Canada.

The Banff Centre