Job Description

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Position Summary:
Under the direction of the immediate supervisor, administer accounts. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyses and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit.

Major Duties and Responsibilities:
(i) Administers accounts. Acts as resource person and resolves problems. Prepares journal and ledger entries. Processes or monitors the processing of financial and accounting transactions. Examines and analyses accounting and financial records and documents such as bank statements, expenditures, budgets, loans and others.
(ii) Ensures accuracy and compliance with University, government and granting agency guidelines, tax laws as well as accounting, reporting and payroll policies and procedures. Maintains up-to-date knowledge of these matters and gives explanations to researchers, staff and agencies.
(iii) Sets up accounts, sub-accounts, and budgets. Approves expenditures, receives funds and processes deposits. Compiles and prepares material to be sent to bank. Reviews, verifies and processes expense reports, requisitions, claims, advances, savings bonds, invoicing and charges.
(iv) Monitors loans. Follows up on missing payments. Advises on and arranges payment schedules.
(v) Monitors and reconciles various accounts, statements, and reports. Identifies and analyses discrepancies and errors. Makes corrections, processes adjustments and follows up on problems. Audits outstanding items.
(vi) Verifies the completeness and accuracy of documentation.
(vii) Prepares schedules, reports and financial statements. Makes recommendations on budget allocations. Supplies information and documentation to auditors.
(viii) Maintains computerized information systems and participates in their implementation and development to improve efficiency within the unit. Liaises with computer resource persons as required. Sets up and maintains databases and spreadsheets. Enters data and updates information.
(ix) Performs various administrative and clerical tasks according to the needs of the unit. Prepares correspondence related to the duties of the position. Liaises with appropriate resource persons.
(x) Uses a variety of equipment such as a personal computer, printer, calculator, telephone, photocopier, microfiche reader and fax machine.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:

• Must be client-focused and service-oriented with a proven ability to deal with people at all levels.
• Ability to multi-task and great attention to detail.
• Must have excellent organizational and prioritization skills to meet deadlines.
• Demonstrated ability to work autonomously and part of a team.
• Proven ability to deal effectively and diplomatically in delicate situations.
• Experience working in a PC environment using word processing, spreadsheet, database and presentation software and ability to use e-mail as well as Minerva, Banner (FIS, SIS and HRIS), Workday and Crystal Reports.
• English and French written, read and spoken.

Additional Information:

• Monitor and reconcile various bank accounts by preparing a detailed reconciliation between the bank statement and the general ledger and providing a summary sheet for each account monthly. Make corrections or process adjustments accordingly.
• Identify the specific transactions that are outstanding in each bank account.
• Follow-up with Faculties and different University departments for outstanding transactions and discrepancies and assist them in the investigation process of solving these issues.
• Calculate interest bearing funds monthly and prepare the related interest journals in Banner to be approved by the Supervisor, Unrestricted Accounting.
• Open unrestricted funds after receiving fund request and approval by the Supervisor, Unrestricted Accounting.
• Save year-end bank reports and reconciliations for the auditor\xe2\x80\x99s review.
• Prepare Crystal report on a quarterly basis for Incomplete documents processed in Banner and follow up with Departments to either complete or delete documents.
• Prepare and update Cash flow sheet (as a backup) when it\xe2\x80\x99s necessary.

Minimum Education and Experience: DEP - Business Administration 3 Years Related Experience /

Hourly Salary: (MUNACA Level E) $27.75 - $34.40

Hours per Week: 33.75 (Full time)

Supervisor: Finance Officer

Position End Date (If applicable): 2024-08-31

Deadline to Apply: 2023-10-03

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

McGill University