Job Description

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Position Summary:
Under the direction of the immediate supervisor, administer accounts. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyses and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit.

Major Duties and Responsibilities:

• Administers accounts. Acts as resource person and resolves problems. Prepares journal and ledger entries. Processes or monitors the processing of financial and accounting transactions. Examines and analyses accounting and financial records and documents such as bank statements, expenditures, budgets, loans and others.
• Ensures accuracy and compliance with University, government and granting agency guidelines, tax laws as well as accounting, reporting and payroll policies and procedures. Maintains up-to-date knowledge of these matters and gives explanations to researchers, staff and agencies.
• Sets up accounts, sub-accounts, and budgets. Approves expenditures, receives funds and processes deposits. Compiles and prepares material to be sent to bank. Reviews, verifies and processes expense reports, requisitions, claims, advances, savings bonds, invoicing and charges.
• Monitors loans. Follows up on missing payments. Advises on and arranges payment schedules.
• Monitors and reconciles various accounts, statements, and reports. Identifies and analyses discrepancies and errors. Makes corrections, processes adjustments and follows up on problems. Audits outstanding items.
• Verifies the completeness and accuracy of documentation.
• Prepares schedules, reports and financial statements. Makes recommendations on budget allocations. Supplies information and documentation to auditors.
• Maintains computerized information systems and participates in their implementation and development to improve efficiency within the unit. Liaises with computer resource persons as required. Sets up and maintains databases and spreadsheets. Enters data and updates information.
• Performs various administrative and clerical tasks according to the needs of the unit. Prepares correspondence related to the duties of the position. Liaises with appropriate resource persons.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:

Customer service oriented; Knowledge of accounting principles; Demonstrated organizational skills and ability to multi-task; Accuracy and attention to detail; Ability to clearly transmit and receive information; Proven experience meeting deadlines; Strong Microsoft Excel skills; Demonstrated ability to work in a PC environment using spread sheets and database packages; Workday, Banner FIS and Crystal Reports. English and French, spoken and written.

Additional Information:

• Administers client accounts and verifies accuracy of documentation
• Conducts collections, reconciles and resolves problems
• Acts as a resource person and resolves internal and external account-related problems
• Acts as a resource person to guide McGill departments through the AR billing process
• Sets up and maintains client accounts for AR clients (\xe2\x80\x9cRequest for AR client\xe2\x80\x9d. Verification of company billing information/registration against government and other databases
• Sets up and creates accounts for AR clients with Purchase Orders (PO) (\xe2\x80\x9cRequest for AR client via PO\xe2\x80\x9d). Verification of accuracy of the PO. Follow up with McGill community and external clients to adjust PO as required
• Processes \xe2\x80\x9cRequests for invoices\xe2\x80\x9d. Verification of details of billing
• Prepares reports of outstanding charges for hospitals and societies
• Processes daily invoices/statements and quarterly statements
• Processes monthly invoices/statements and reports for hospital payroll. In conjunction with Accounts Receivable Supervisor, prepares quarterly Tenure Track invoice to MUHC
• Performs the feed process: verifies and uploads AR records received from service departments to Banner
• Monitors and reconciles various accounts, such as client accounts, returned cheque clearing, etc.
• Monitors and finalizes all user sessions for the daily feed to finance
• Processes cheque payments, wires, and entry and release of deposits in payments of invoices
• Resolves any issues related to unidentified payments. Application of online banking payments
• Handles certain clerical tasks in the absence of the AR Supervisor: prepares journals, supplies back-up information related to audits, processes refunds

Minimum Education and Experience: DEP - Business Administration 3 Years Related Experience /

Hourly Salary: (MUNACA Level E) $27.75 - $34.40

Hours per Week: 33.75 (Full time)

Supervisor: Supervisor Accounts Receivable

Position End Date (If applicable): 2025-04-30

Deadline to Apply: 2023-09-18

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

McGill University