Job Description

OVERVIEW:

An Accounting Administrative Assistant handles clerical and basic accounting duties by processing invoices, data entry, record keeping, and responding to customer inquiries, providing support to accountants and finance teams. Key responsibilities include maintaining financial records, assisting with accounts payable and receivable, preparing basic financial documents, and managing filing systems. The role requires strong organizational skills, attention to detail, communication skills, data entry, and computer skills, especially with office and QuickBooks accounting software.

KEY RESPONSIBILITIES

Financial Document Management:

Process supplier invoices and other financial documents.

Data Entry & Record Keeping:

Enter, verify, and reconcile financial transactions and maintain accurate records and databases.

Accounts Payable & Receivable:

Generate customer invoices, handle vendor invoices and process customer payments, follow up on overdue or delinquent accounts, manage accounts receivable processes, and support yearend closing procedures.

Administrative Tasks:

Manage and organize physical and electronic financial files, perform general clerical duties like photocopying, word processing, and answer and screen phone calls and emails from clients and vendors.

Vendor & Customer Relations:

Respond to inquiries from customers and vendors and resolve discrepancies.

Payroll Support:

Assist with payroll processing, including tracking employee time and expenses.

REQUIRED SKILLS & QUALIFICATIONS Education and Experience:

1-2 years of hands-on experience in an accounting or administrative role.

Technical Skills:

Proficiency in Microsoft Office (Word, Excel) and accounting software (QuickBooks).

Organizational Skills:

Excellent ability to organize records, manage files, and maintain orderly systems. The ability to effectively manage and prioritize multiple tasks to meet deadlines.

Communication Skills:

Strong verbal and written communication skills for interacting with colleagues, customers, and vendors.

Attention to Detail:

Crucial for accuracy in financial calculations, data entry, and record keeping.

Problem-Solving Skills:

Ability to investigate and resolve discrepancies and other accounting-related issues.

Discretion:

A high level of integrity and ability to handle confidential financial information.

Social media experience considered an asset but not a requirement.

This is a full time 6 month contract position with the opportunity for permanent.

Job Type: Full-time

Pay: $19.00-$24.00 per hour

Expected hours: 40 per week

Work Location: In person