Job Description

Description

Accounts Payable Coordinator
The Accounts Payable Coordinator is responsible for the processing and payment of vendors. This role ensures that vendor invoices have been received, approved by the appropriate individuals, coded, and processed for payment in a timely manner. The Accounts Payable Coordinator is also responsible for the reconciliation of purchasing accruals, and for ensuring that any accrual shortfalls or overages, are addressed.

Essential Duties and Responsibilities
Accounts Payable

• Distribution of incoming vendor invoices and vendor emails
• Coding of vendor invoices
• Selecting vendor & supplier Canadian and US dollar invoices for weekly cheque/wire/EFT payments, and processing of weekly payment runs
• Vendor statement reconciliation & inquires
• Monitoring for any fraud activity

Purchasing Reconciliation

• Reconciliation of all purchasing accruals & prepaids (including Logistics) to actual invoices presented by material overhead suppliers
• Addresses any issues with shortfalls or overages on accruals & prepaids by following up with Vendor, Purchasers, Logistics, Operations and/or Controller as required (to make any stock/expense related/invoicing adjustments
• Track product claims and apply credits

Other Duties and Responsibilities

• Performs general ledger journal entries as required for stock transactions, warehouse transfer, etc. as assigned
• Electronic filing of documents
• Provides filing support as needed for the accounting team, in conjunction with the Accounts Payable, and Credit & Collections team
• Backs up the other team members for portions of their duties as required such as banking, collections, invoicing
• Supports and leads by example, Pestells' culture, strategies, pillars, and fundamentals
• Participates in ongoing personal development opportunities
• Performs other duties as assigned

Required Education, Experience, Knowledge, and Skills

• Accounting degree or diploma or equivalent experience
• Detailed knowledge of basic accounting principles
• Ability to work independently and efficiently
• Self-motivated, high energy, and engaging level of enthusiasm and positive outlook
• Effective written and verbal communication skills and the ability to adapt communication style to the audience as needed
• Software knowledge of Microsoft Office including Outlook, Word, Excel, PowerPoint, and Teams
• Must have access to the appropriate internet connect ability
• Acts legally and ethically in all professional relationships in adherence with Pestell's values and fundamentals
• Experience ERP programs is an advantage