Job Description

Key Responsibilities

Accounting Support

Accounts Receivable: Provide comprehensive clerical support, including processing and recording all incoming customer payments (cash, Interact, VISA). Accurately handle the petty cash fund and ensure accurate manual invoice entry. Accounts Payable: Assist with vendor payment preparation by ensuring accurate document matching (packing slips to invoices, invoices to vendor statements). Perform general data entry in Excel spreadsheets to support Accounts Payable, Accounts Receivable and/or Payroll. Assist with weekly Accounts Receivable reporting and customer balance lookups

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Assist Payroll Clerk with the preparation and processing of weekly timesheets, with a strong focus on systematic sorting and organization.

Records Management and Archiving

Maintain organized financial records by scanning, digital filing, and physical mail preparation of invoices and statements. Ensure the absolute integrity of payroll records by overseeing all filing and electronic archiving for audit compliance. Assist with various other payroll and administrative duties as needed.

Operational Data and System Management

Oversee the data integrity of our operations by managing the remote scale system. Process aggregate slips into Excel for essential monthly reports, requiring proficiency in identifying aggregate types and pit/quarry locations. Manage the One Call Locates process. Manage the Fuel Key System, including creating fobs and generating monthly pivot table reports.

General Office Administration

Oversee all office supplies, including inventory, ordering, receiving, and stocking. Handle general office logistics, including Purolator orders, printer room maintenance (paper/recycling), and shredding duties. Provide clerical support to other departments as needed, including generating standard documents, data compilation, or administrative tasks.

Reception and Communication

Serve as the primary receptionist, managing the main phone line by answering calls, screening, and directing inquiries to the appropriate internal party. Professionally greet and direct customers and visitors. Monitor and manage the general company email account, ensuring prompt and accurate distribution of communications to the proper department or staff member.

Qualifications

Experience providing office and accounting support, including clerical and administrative duties Diploma or certificate in related field would be an asset Bilingual, excellent verbal and written communication skills in French and English Proficient in Microsoft Excel and Word; experience with accounting software Exceptional attention to detail and accuracy when managing high volumes of data Strong organizational and prioritization skills; adaptable to shifting priorities Trustworthy and discreet when handling confidential payroll and financial information Quick learner with the ability to understand industry-specific data * Independent, reliable, and a strong team player with great interpersonal and multitasking skills