Job Description

The Accounting + Housing Coordinator role is a part-time, in-person position with 20-24 hours of work per week. The schedule can be flexible for the right candidate falling within the Monday-Friday 9am-5pm timeframe. Availability on payroll days: Mondays + Tuesday bi-weekly would be beneficial.

Housing Responsibilities:

Serve as the primary contact for staff accommodation, oversee all aspects of housing operations including room assignments, move-ins and move-outs, tenancy agreements, maintenance coordination, and supply management. Conduct bi-weekly staff housing inspections to ensure all accommodation meets company standards of health, safety, and cleanliness. Address all housing concerns promptly and professionally with the support of the Human Resources Manager. Light data entry including editing new employee files, updating housing tracking sheets, and ensuring all necessary staff housing paperwork is filled out. Assist GM in administering payroll in the absence of the Human Resources Manager. Other HR and Admin duties as required.

Accounting Responsibilities:

Providing support to the Accounting Department for the hotel and marina. Performing basic office tasks, such as filing, data entry, answering phones, processing the mail, ordering supplies etc. Handling communications with clients and vendors via phone, email, and in-person. Processing transactions, issuing checks, and updating ledgers, etc. Assisting Controller in preparing financial reports. Assisting with audits, fact checks, and resolving discrepancies. Preparation Daily Revenue Report (DRR) & distribution to management team. Handling Bank Deposits or Withdrawals. Coordinating with all House Fund holders to make sure they have proper denomination. Disbursing petty cash payments & processing through Accounts payable for refund. Preparing all AR invoices (PDF copies) & informing Controller for onward handling. Any other task given by Controller or General Manager.

Job Requirements/Qualifications:

Bookkeeping experience required. Relevant property management experience an asset. Strong leadership skills are a must. Excellent verbal and written communication skills. Strong organizational skills, attention to detail, ability to multi-task under pressure, and creative problem-solving skills are necessary. Proven ability to manage confidential information, including employee files, payroll data, and performance records, with the highest level of integrity and compliance with privacy standards. Strong financial acumen to compile budgets and be able to offer financial reporting for each department that falls under this role. Proficiency with computers and bookkeeping software, strong typing skills. Microsoft Windows/Office (Excel and Office 365) and QuickBooks experience is an asset.

Team Member Benefits:

Free access to our onsite gym (Tuff Fit) Free standby on Adventure Tours ($5 eco-fee applies) 20% off Private Adventure Tours, blackout dates apply Monthly summer staff trips to the Remote Floating Sauna 40% off food at Shed + Shelter Restaurants 50% stand by rate on Harbour Air flights Tofino ? Vancouver Hullo Ferry staff discount Nanaimo ? Downtown Vancouver 50% off surf rentals at Long Beach Surf Shop Discount on all retail, at cost + 20% Friends and Family rate on hotel rooms and adventure tours Seasonal team social events Referral Incentive $ WorkSafe BC COR employer
Job Types: Part-time, Permanent

Pay: $20.00-$24.00 per hour

Expected hours: 20 - 24 per week

Benefits:

Company events Discounted or free food On-site gym On-site parking Wellness program
Ability to commute/relocate:

Tofino, BC: reliably commute or plan to relocate before starting work (required)
Application question(s):

Do you require staff housing?
Experience:

Bookkeeping: 1 year (preferred) Property management: 1 year (preferred) Administrative: 1 year (preferred)
Work Location: In person