Job Description

T

HE UNITED COUNTIES OF LEEDS AND GRENVILLE

Community and Social Services

invites applications for the position of:

Accounting Clerk

CSS Finance

Permanent Full-Time

Hours: 35

Start Date: ASAP

Location: Brockville, ON

Salary (2025 Grid 5): $27.41 - $32.62/hr

Please note: This position is part of the OPSEU Local 494 bargaining unit

Position Summary:

Reporting directly to and under the direction of the Manager, CSS Finance and Deputy Treasurer, the Accounting Clerk will be responsible for administrative support and data entry.

Qualifications:

Post-secondary Diploma in Business Administration, Bookkeeping or Accounting Minimum one-year experience in a municipal and/or public service accounting environment. Excellent mathematical skills. Excellent understanding of all relevant Legislation and Programs within the Community and Social Services Division. Be a proficient typist. Demonstrated experience in the use of spreadsheets, data bases, word processing and accounting software. Possess a comprehensive knowledge of community agencies/organizations and the private sector which interface with the Community and Social Services Division. Excellent interpersonal, organizational, problem-solving and communication skills. Be self-sufficient, able to work with minimal supervision. Ability to work independently and within a team-delivered organizational model. Computer literate in all relevant technologies within the Community and Social Services Division. Ability to demonstrate sensitivity and responsiveness to the needs of the community. Ability to work flexible hours including some evenings and weekends depending upon the needs of the community. The possession and maintenance of a valid driver's license and access to a vehicle is required.

Position Responsibilities:

Perform the responsibilities of the position within the legislative and regulatory standards set out in the applicable Provincial and Municipal Acts. Perform the responsibilities of the position consistent with the operational policies of the United Counties of Leeds and Grenville.

Receive, verify and prepare system input, perform all necessary data entry into all relevant systems as required. Maintain current working knowledge of relevant technologies within the municipal structure.

Receive and print output and report on a daily, monthly, yearly and on request basis using applicable technology. As required, ensure that relevant technologies are updated through uploading and downloading. Ensure distribution of output to all appropriate staff members and related organization(s).

Communicate any technical problems to the IT department either verbally or in writing as required. As requested, liaise with the applicable technology supplier to resolve these technical problems.

Prepare cheques for payments to all vendors, ensuring that all applicable legislation, policies and procedures are enforced. Verify supporting documentation, match invoices to purchase requisitions where applicable and ensure appropriate approval is in place or arrange for same. Appropriately record cheques issued for both administrative and program expenses in the appropriate technology. Maintain control over blank cheque stock and cheques issued.

Prepare all necessary documentation and follow up on payments not received or payments made in error. Liaise with the appropriate banking institutions and payees with respect to these payments.

Maintain schedule of payments required due to leases, contracts, etc. Ensure that these payments are produced and forwarded in accordance with the agreements.

Prepare and update payment schedules for both program and administrative payments and communicate these to all parties impacted.

Communicate with all staff, clients and vendors with respect to all accounts payable and accounts receivable transactions.

Gather data required and completes or assists the Manager, CSS Finance and Deputy Treasurer in completing the appropriate forms (Subsidy Claim form, Monthly Rent Input, Cash Control Bank Deposit, etc) as required for all programs within the Community and Social Services Division. Forward forms for appropriate approvals prior to distributing.

Receive, investigate payments received without supporting documentation, record and post in the appropriate technology accounts receivable for all programs directly and indirectly part of the Community and Social Services Division. Ensure that payments received are deposited in a timely manner in accordance with applicable policies. Reconcile the accounts receivable for programs. (Non-Profit Housing, Ontario Early Years, etc)

Ensure that post-dated cheques are properly secured, updated listings are maintained, and cheques are deposited in a timely manner.

Monitor hold-backs, bid and performance securities posted as part of the tendering and contracting process as required.

Perform monthly reconciliations or analysis of bank accounts and ledger accounts as required. Submit reports as requested.

Prepare monthly, yearly and on request financial reports and analysis for the Community and Social Services Division, the United Counties and other related organizations as required by the Manager, CSS Finance and Deputy Treasurer.

Produce year-end reports and assist in performing closing off accounting system.

Maintain the filing system as it relates to the accounting operations of the Community and Social Services Division.

Act as back up for the other Accounting Clerks as requested and required.

Receive supply requests, issue purchase order numbers, research supply requests, contact suppliers, place orders; Arrange delivery to all Community and Social Services locations. Follow up on any orders placed or problems incurred. Ensure that inventory of necessary supplies are maintained at an adequate level and distributes as required.

Assist in the preparation of the annual budgets as requested by Manager, CSS Finance and Deputy Treasurer.

Prepare mail as required.

Responsible for preparing deposits and posting repayments and reimbursements.

Ensure divisional policies, procedures and best practices are adhered to. Ensure the highest level of professional standards are met and maintained.

Protect own health and health of others by adopting safe work practices (reporting unsafe conditions immediately). Attend all relevant in-services regarding Occupational Health and Safety and following guidelines for employees and employers, as legislated under the Ontario Occupational Health and Safety Act.*


Maintain a high level of respect of confidentiality for the organization, as per the Freedom of Information and Protection and Privacy Act (FIPPA)*.


As set out for the United Counties of Leeds and Grenville's Peacetime Emergency Plan, perform duties in the event of a peacetime emergency.

Other related duties, as requested and required.

The above duties are representative of a typical position and are not to be considered as all-inclusive.

How to apply:

Cover letter should please identify

Competition # ACCOU001306 Accounting Clerk, PFT

and submit cover letter and resume to the job posting on the Careers section of our website at

https://www.leedsgrenville.com/en/government/careers.aspx/

View our Job Opportunities

by 4:00 p.m. on /before September 15th, 2025.

Applicant information is collected under the

Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and will only be used for candidate selection.



The United Counties of Leeds and Grenville is committed to providing a recruitment and selection process that is both inclusive and free from barriers. Accommodations for job applicants with disabilities are available upon request and will be provided in accordance with the

Ontario Human Rights Code

and the

Accessibility for Ontarians with Disabilities Act.