Job Description

Title: Accounting Clerk

Hours: 20-25 hours per week

Salary: $29 - $32/hr commensurate with skills and experience

Location: Newmarket, Ontario

Our Organization

Inn From the Cold (IFTC) is a not-for-profit organization serving individuals experiencing homelessness in York Region. We provide a continuum of supports that meet people where they are and help them move toward stability and long-term housing. Our services include a year-round emergency shelter, a transitional housing program, two daily drop-by centres, and a range of group programs focused on life skills, wellness, and community connection.

IFTC is committed to creating a safe, welcoming, and trauma-informed environment where clients are supported in their unique journeys out of homelessness toward independence and housing stability.

Position Summary

Reporting to the Executive Director, the Accounting Clerk is responsible for executing day-to-day financial transactions that keep the organization's operations running smoothly. This position supports accounts payable (A/P), and accounts receivable (A/R) functions, ensuring accuracy, timeliness, and compliance with internal controls and not-for-profit accounting standards. Working closely with the Financial Analyst, the Accounting Clerk maintains records, processes payments, and ensures documentation is complete and audit ready. The ideal candidate is detail-oriented, organized, and committed to maintaining strong financial stewardship in support of the organization's mission.

Key Responsibilities/Duties1. Accounts Payable (A/P)

Process invoices with correct general ledger (GL) and cost centre information for payment.

Verify payment approvals.

Prepare electronic funds transfers (EFTs) or cheques for review and signatures.

Maintain and update the vendor master file.

Reconcile credit card transactions.

Process employee mileage and expense reimbursement.

2. Accounts Receivable (A/R)

Record and deposit incoming payments (donations, funder installments, rental income, etc.).

Issue receivable invoices to funders, partners, or tenants and social enterprise members as required.

Track outstanding receivables and follow up to ensure timely collection.

Maintain accurate records of deposits and revenue sources for audit purposes.

3. Recordkeeping & Audit Support

File and archive all financial source documents (digital and hard copy).

Maintain orderly records of invoices, receipts, contracts, and supporting documentation.

Support the annual audit by preparing vouchers, schedules, and backup files.

Monitor and reconcile the organizational float system, ensuring cash advances and reimbursements are properly documented, approved, and replenished according to policy.

5. Administrative & Financial Support

Manage the finance email inbox and respond to staff and vendor inquiries.

Assist with data entry, reporting, and ad hoc financial analysis.

Support the implementation of new accounting procedures or software improvements.

Core Competencies

Strong attention to detail, accuracy and organization. Accountability and reliability. Integrity, discretion and ability to maintain confidentiality and protection of privacy. Ability to meet deadlines and manage multiple priorities.
Qualifications and Experience

Post-secondary diploma or degree in Accounting, Finance, or Business Administration.

Minimum 2-3 years of experience in bookkeeping, accounting.

Ability to prepare journal entries and reconcile accounts.

Demonstrated knowledge of accounting software (QuickBooks Online preferred).

Proficiency in Microsoft Office (Excel, Word, and Outlook) and spreadsheet applications.

Familiarity with WSIB, EHT, CRA payroll, and HST compliance considered an asset.

Good interpersonal and organizational skills. Ability to work effectively in a fast-paced environment.

Working knowledge of payroll an asset.

Not-for-profit experience an asset.

A Vulnerable Sector Check is required.

How to Apply

Please submit your resume and cover letter outlining your relevant experience and interest in this position to hr@innfromthecold.ca with the subject line "Accounting Clerk Application".

Applications will be accepted until

Friday, November 28, 2025.

We thank all applicants for their interest in Inn from the Cold. Only those selected for an interview will be contacted.

Inn From the Cold is committed to building a diverse, inclusive workplace that reflects the community we serve. We welcome applications from all qualified candidates. If contacted during the recruitment process, please inform the hiring manager of any accommodation needs to ensure equitable interview experience. All accommodation-related information will remain confidential

Job Type: Part-time

Pay: $29.00-$32.00 per hour

Expected hours: 20 - 25 per week

Work Location: Hybrid remote in Newmarket, ON L3Y 1A2