Job Description

Location:

Calgary, Alberta

Department:

Finance / Corporate Services

Reports To:

Accounting Manager

Employment Type:

Full-time

About Explore

Founded in 2008, Explore Inc. is a dynamic and rapidly expanding service company specializing in land surveying, construction, and asset integrity. As a company that lives its purpose of asset under protection - people, land, and environment, Explore prides itself on client care, expertise, and a vibrant corporate culture. With a proven track record of delivering exceptional results, we are dedicated to providing best-fit solutions for our clients across Western Canada.

Position Summary

The Accounting Clerk plays a key role in maintaining Explore Inc.'s financial accuracy and administrative efficiency. This position is responsible for day-to-day accounting operations including accounts payable, accounts receivable, month-end support, and various administrative functions within the corporate office. The role requires strong attention to detail, accuracy, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Accounting & Finance

Accounts Payable (AP)

Review and enter vendor invoices in Xero with appropriate approvals with project or cost center coding. Reconcile vendor statements monthly and follow up on discrepancies or missing invoices. Manage vendor accounts, including setting up new vendors, maintaining current contact information, and responding to vendor inquiries. Maintain accurate and organized AP records to support audit and year-end review.

Accounts Receivable (AR)

Generate and issue client invoices based on invoicing requirements, project manager billing sheets, contracts, or time reports. Upload invoices and backup documentation to client portals including OpenInvoice, Pandell, and Cortex. Track payment status and follow up on outstanding balances in coordination with project leads. Record client payments, deposits, and adjustments accurately in Xero. Maintain an updated AR aging report and communicate collection priorities to management.

Month-End and Reporting Support

Assist with month-end reporting including journal entries and reconciliations (AP, AR, prepaid expenses, etc.). Support preparation of financial summaries and management reporting (project billing, AR aging, etc.). Ensure accuracy of accounting data and consistent use of chart-of-account codes across projects.

Expense and Credit Card Management

Collect and verify employee expense reports and corporate credit card receipts through Xero Me and ensure adherence to company policy. Track missing receipts and follow up with employees to resolve before month-end close.

Administrative & Compliance Support

Maintain and update the company's vehicle fleet expenses, using Fleet cards. Track insurance documentation and client Certificates of Insurance (COIs), ensuring all renewals are current. Support procurement by tracking purchase orders, vendor setup, and vendor compliance. Coordinate office supply orders, courier deliveries, and general office maintenance requests. Maintain organized digital and hardcopy financial records for audit readiness.

Collaboration & Communication

Work closely with Project Managers to verify project billing details, cost coding, and contract requirements. Participate in team meetings and provide updates on billing, collections, and vendor matters. Recommend process improvements to enhance accounting efficiency, accuracy, and internal controls.

Qualifications & Experience

Minimum 2 years of accounting or administrative experience (construction, energy, or professional services industry preferred). Post-secondary education or certificate in Accounting, Business, or Finance (asset). Proficiency with Xero, OpenInvoice, Pandell, and Cortex (asset). Strong understanding of basic accounting principles and reconciliations. Exceptional attention to detail and accuracy in data entry. Strong time management and organizational skills. Excellent communication and interpersonal abilities. Ability to work independently while contributing effectively to a team. Commitment to confidentiality and compliance with company policies.

Benefits

Casual dress environment Comprehensive Health, Vision, and Dental coverage Flex days and vacation days RRSP matching Professional development and training opportunities

What Sets Us Apart

Rapid Growth:

Explore is in an exciting phase of expansion, continually breaking new ground and setting industry benchmarks. Joining our team means being part of a company that is scaling quickly and shaping the future alongside our clients.

Expertise:

Our team is made up of industry professionals with deep domain knowledge and a passion for delivering excellence. We invest in our people -- providing the tools, training, and support needed to excel.

Collaborative Culture:

We value teamwork, transparency, and respect. Our inclusive work environment promotes open communication and shared success.

Fun and Supportive Atmosphere:

We believe great work happens when people enjoy what they do. From team-building events to employee appreciation days, we foster a positive, engaging, and balanced workplace.

Behind every Explore experience, is trust.

www.exploreinc.ca

Job Types: Full-time, Permanent

Pay: $50,000.00-$55,000.00 per year

Benefits:

Casual dress Dental care Extended health care Life insurance Paid time off RRSP match Vision care
Application question(s):

Do you have experience with Xero, OpenInvoice, Pandell, and/or Cortex?
Work Location: In person