Job Description

Position Overview:

This role is responsible for managing key financial transactions, including accounts receivable and accounts payable, while also providing occasional coverage at the reception desk during breaks and vacation periods. The position supports the smooth operation of the accounting department and contributes to front desk functions as needed but is not the primary receptionist.

Key Responsibilities:

Process accounts receivable activities, including invoicing, payment processing, and customer follow-ups to ensure timely collections.

Handle accounts payable tasks, such as invoice verification and vendor relations, to maintain accurate financial records.

Maintain accurate and up-to-date financial documentation and records in compliance with company policies.

Assist with trust accounting, bank reconciliations and reporting as required.

Provide temporary coverage at the reception desk, greeting visitors, answering and directing phone calls, and handling basic inquiries during breaks, vacations, or peak periods.

Coordinate with other administrative staff to ensure reception coverage does not disrupt primary operations.

Support team members and perform other administrative duties as needed.

Qualifications:

Previous experience in accounts receivable and accounts payable functions.

Basic knowledge of accounting principles.

Strong organizational skills and attention to detail.

Good communication and interpersonal skills for receptionist duties.

Ability to multitask and flexibly switch between accounting and reception roles during coverage periods.

Proficiency with office software and financial management systems.

Experience with QuickBooks Online.

This hybrid role offers a balance of accounting and administrative support, playing a key part in both the accounting lifecycle and front office operations.

The hours for the position will be Monday to Friday from 8:30 am to 5:00 pm with a 1-hour lunch.

Job Types: Full-time, Permanent

Pay: $52,000.00 per year

Benefits:

Dental care Extended health care On-site parking Paid time off
Work Location: In person