Job Description

Overview

Based in Waterloo, Ontario, Canada

Probity Medical Research (PMR)

is an administrative support company that partners with clinical research sites and pharmaceutical companies to provide essential administrative services for clinical research trials.

As a rapidly growing company, we are committed to advancing clinical research through exceptional service. PMR is an equal-opportunity employer, offering competitive wages, healthcare benefits, and an inclusive work environment.

PMR is looking for a candidate to fill the role of

Accounting Associate

, responsible for processing payments for affiliated clinical research sites in Probity's site network and related administrative tasks.

While this role may offer flexibility with remote work, all applicants must be available and willing to report on-site as needed. Being on-site may not be a regular requirement but is essential for certain tasks, meetings, or events that may arise.

Application Directions

: Interested applicants are required to apply with a formatted WORD or PDF document resume.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Responsibilities and Duties

Payment and Statement Processing

Process monthly payments for Australian and US sites using Excel files, ensuring adherence to established guidelines and timelines. Prepare and distribute monthly Pass-Through statement for all sites, including the Australian GST Pass Through statement. Prepare and distribute monthly payment statements for Principal Investigators (PIs), ensuring all supporting documentation is included. Accurately post site payments and US & Australian A/R receipts in the Study Spreadsheet and Sage accounting system with proper documentation. Submit invoices for study-related costs, including initial start-up fees, annual administration fees, subject compensation, and optional procedures.

Study Programming & Financial Tracking

Prepare study-specific Subject Tracking Logs (STL) and Payment Sheets in MS-Excel, based on fully executed study budgets and contracts. Attention to completeness of budget, accuracy of financial details, and timing of visits or payments. Accurately capture budget details based upon interpretation of contract language and approved budgets Update SR&ED Tracker with applicable new study details.

Administrative Support

Update the tracker for new studies, annual administration, and active physician study lists. Maintain clear and effective communication with sponsors, sites, and internal teams to resolve any invoicing inquiries. Perform other duties as assigned.

Skills

Attention to Detail Excellent Communication Skills (oral and written) Strong Organizational and Prioritization Skills Time Management Skills MS Office Proficiency Creative and Innovative Thinking Ability to work independently and be a team player Adaptable/Flexible Collaborative Solid Problem-Solving Skills Creative and Innovative Thinking Decision Making

Qualifications and Requirements

A diploma or bachelor's degree in finance, accounting or related fields. 1-2 years of accounting, receivable and payable related experience Knowledge of Sage 50 or similar accounting software Intermediate level in Excel skills to work with multiple worksheets, arithmetic functions with formulas, mathematical, logical, statistical, and financials Ability to follow through and complete overlapping projects High level of critical and logical thinking, analysis, and/or reasoning

Working Conditions

Manual dexterity is required to use desktop computer and peripherals.
Job Types: Full-time, Permanent

Pay: From $28.00 per hour

Expected hours: 40 per week

Benefits:

Company events Dental care On-site gym On-site parking Vision care Work from home
Ability to commute/relocate:

Waterloo, ON N2J 1C4: reliably commute or plan to relocate before starting work (required)
Application question(s):

Do you have any current or upcoming commitments, such as education or training programs, that may affect your availability for work in the next one to two years?
Experience:

Accounting: 1 year (required)
Work Location: Hybrid remote in Waterloo, ON N2J 1C4