Job Description

CANDIDATES WILL ONLY BE CONSIDERED IF APPLYING THROUGH DIRECTIONS ON TOWN OF HINTON WEBSITE www.hinton.ca/jobs

Position Summary

Reporting to the Accounting Manager, this position is primarily responsible for a variety of tasks including processing invoices and payments for property taxes, utilities, and business licenses. Responsibilities also include managing the land management system, Tangible Capital Assets, accounts receivable, accounts payable, the cemetery account, and maintaining the name and address module. This position must have a high degree of working knowledge of the Town Purchasing Policy. Providing exceptional customer service to internal and external customers is a key function of this role.

Work Responsibilities

Verify, process, and reconcile vendor invoices, statements, and payments for accounts payable and receivable Verify and process customer invoices and statements for follow up and collection Maintain tax role, process, and send out assessment and taxation notices Process utility bills and monitor outstanding balances on utility accounts Process business license applications and payment reconciliations Perform basic office tasks, including reception and phone relief, responding to emails, and processing mail Prepare reports as required by the Accounting Manager Reconcile daily cash receipts and prepare bank deposits Reconcile Tangible Capital Assets and the capital continuity schedule Maintain cemetery records Process work orders Provide support or coverage to complete tasks for all Accounting Administrators File and complete general administrative tasks such as Excel, Word processing, filing, faxing, and photocopying Provide customer service to staff and the public for all inquiries May be assigned a role within the Emergency Coordination Centre (ECC) for Disaster Services

Qualifications

High School Diploma or GED Post-Secondary Certificate, Diploma, or Degree in Office or Business Administration is preferred Minimum 3 years of work experience in an accounting and/or administration role performing tasks related to accounts payable and receivable, cash management, and front desk reception Knowledge of the Town Bylaws, Policies, and the Municipal Government Actis preferred Experience in a customer service or municipal working environment is preferred Proficient with computers and systems, and Microsoft Office Suite Satisfactory background screening is required for this position including a Criminal Record Check and Vulnerable Sector Check A Class 5 Driver's License with a satisfactory Drivers Abstract

Skills and Abilities

Work collaboratively and effectively with others to set goals, resolve problems, and make decisions Overcome obstacles, pressure, difficult situations, and conflicting priorities Develop and maintain strong relationships with all stakeholders Act with maturity, respect discretion, and maintain absolute confidentiality under minimal supervision Use of outstanding planning and time management skills Demonstrate effective interpersonal communication and conflict resolution skills Exceptional verbal and written communication skills Able to learn new technology quickly Demonstrate a high degree of personal initiative, professionalism, and positivity while working independently Demonstrate integrity, reliability, and diplomacy in work methods and work relationships Work collaboratively with diverse groups of people Maintain a high degree of accuracy and attention to detail Maintain a high level of confidentiality in all interactions

Working Conditions

Details pertaining to the physical demands of the position can be found in the Physical Demands Analysis and Job Hazard Assessment with Health & Safety.

Hours

Standard work week hours.

Physical Effort

Office-based work performed typically includes administrative duties and varying levels of physical effort, including moderate lifting (up to 10 kgs), sitting, walking, standing, pushing, pulling, reaching, driving, carrying. Repeated motion of office tasks.

Travel

Some travel to field sites within and outside the Town under various road and weather conditions. Must maintain alertness and respond appropriately using defensive driving skills in various conditions (traffic, weather, distractions).

Work Environment

Normal office environment. Locations such as offices and facilities where emergency support services are readily available. Limited to moderate exposure to the public. Potential exposure to client volatility dealing with the public. Remote work feasible in accordance with Town remote work directives, policies, and procedures.

Health and Safety

Ensure the Town of Hinton health and safety policies, procedures, directives, and safe work practices are followed in accordance with the Occupational Health and Safety Act and Regulations.

CANDIDATES WILL ONLY BE CONSIDERED IF APPLYING THROUGH DIRECTIONS ON TOWN OF HINTON WEBSITE www.hinton.ca/jobs

Job Type: Full-time

Pay: From $33.64 per hour

Benefits:

Dental care Employee assistance program Extended health care On-site parking Paid time off
Work Location: In person