Job Description

We are seeking a detail-oriented and proactive

Accounting Administrator / Assistant

to support our finance team with daily accounting operations. This part-time role focuses primarily on

Accounts Receivable collections

,

Credit Card reconciliations

, and

Accounts Payable processing

, while assisting with ad-hoc financial projects as needed. The ideal candidate will have strong organizational and communication skills, experience using

QuickBooks (Desktop and Online)

, and a keen eye for accuracy in financial data.

Key Responsibilities

Accounts Receivable (AR)

Monitor and manage customer accounts to ensure timely collections of outstanding invoices. Conduct weekly AR collection reviews and prepare status reports for management. Communicate with customers regarding overdue balances and resolve billing discrepancies promptly. Apply customer payments accurately in QuickBooks and maintain up-to-date AR records. Support the month-end close process by reconciling AR balances and preparing aging analysis.

Credit Card Reconciliation

Review and reconcile company credit card transactions on a regular basis. Ensure all supporting receipts and expense reports are properly coded and approved. Identify and investigate discrepancies or missing documentation.

Accounts Payable (AP)

Process vendor invoices and employee reimbursements in a timely and accurate manner. Match invoices with purchase orders and receipts; ensure proper account coding. Prepare payment batches and maintain vendor records. Assist with 1099 reporting and year-end AP reconciliations.

General Accounting & Administrative Support

Assist with month-end closing tasks and journal entries as needed. Maintain organized digital and physical accounting records. Support finance team with ad-hoc projects, data analysis, and reporting. Collaborate with other departments to ensure smooth financial operations and accurate reporting.

Qualifications & Skills

Education:

Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.

Experience:

2+ years of accounting or bookkeeping experience, preferably in a small to mid-sized business environment.

Technical Skills:

+ Proficiency in

QuickBooks Desktop and or Online

.
+ Strong Microsoft Excel and Google Sheets skills.
+ Experience with

Stripe

and

CRM software

(e.g., HubSpot) is a plus.

Soft Skills:

+ Strong attention to detail and accuracy.
+ Excellent communication and interpersonal skills.
+ Ability to work independently and manage multiple priorities.
+ High level of integrity, confidentiality, and professionalism.

Work Schedule & Compensation

Schedule:

Up to 3 days per week (flexible scheduling available).

Compensation:

$30 - $35 per hour, commensurate with skills and experience.




If this sounds like a great fit, please include a short cover letter that tells us a bit about yourself, your background, and what makes you a strong candidate.

Applications without a cover letter will not be considered.

We look forward to hearing from you.