Job Description

Accounting Administrator Level 2


1.0 FTE 37.5 hours per week


Position Summary


The Accounting Administrator oversees the accounting and/or payroll functions of the Nanaimo Child Development Centre and is responsible for the accounting and payroll functions of the organization including the preparation and verification of accounting and payroll records such as balance sheets, income statements, general ledgers and annual T4 slips. May supervise staff.

Duties and Responsibilities

Oversees the accounting and or payroll function of the organization by developing and maintaining systems, policies, and procedures, including establishing methods for depreciation of assets, revenue deferral, and accruals. Ensures department standards are maintained, transactions are accurate, and deadlines are met. Prepares or ensures the preparation of and verifies the accuracy of accounting reports and records such as balance sheets, income statements, general ledger, year end working papers, salary costing projections, draft budgets, cash flow estimates, provincial and federal sales tax returns, comparative expenditure statements and annual T4 slips. Works with auditors to design, maintain, and prepare account reconciliation and analytic working papers. Responds to inquiries from auditors, and makes required adjustments. Performs banking functions such as preparing and making bank deposits including operating on - line bank balance systems, reconciling bank statements, monitoring bank account memos and bank charges to ensure compliance with contractual arrangements, and maintaining lists of authorized signing officers for bank accounts. Manages cash resources by performing duties such as monitoring and reporting cash deficiencies maintaining and modifying computerized cash flow forecasting models, making investment recommendations, and performing investment income accounting. Answers inquiries by telephone and in person, and takes corrective action. Supervises staff by performing duties such as assigning work, providing feedback and evaluation, determining training requirements, orienting new staff, and maintaining timekeeping and attendance records. Resolves staffing problems including calling in staff to ensure appropriate staffing levels. Provide support to the Executive Director in the absence of the Finance director. Performs other related duties as assigned.


This job description is not intended to be all - inclusive. Employees may be required to perform other related duties, within classification, to meet the ongoing needs of the organization.

Qualifications

Education, Training and Experience

Accounting designation such as CGA, CMA or CA Recent, related experience of three years Or an equivalent combination of education, training and experience Other qualifications determined to be reasonable and relevant to the level of work.
Skills and Abilities

Ability to communicate effectively, both verbally and in writing Physical ability to carry out the duties of the position Ability to work independently and in cooperation with others Ability to operate related equipment Ability to plan, organize, and prioritize Ability to type Business writing skills Knowledge of general office procedures Ability to analyze and resolve problems Ability to do mathematical and financial calculations Knowledge of principles and practices related to accounting and financial and budget management Ability to supervise Ability to develop, evaluate and monitor financial systems and procedures Ability to interpret and apply policies and procedures Criminal record check clearance

Monday thru Friday 7.5 hours per day.


37.5 hours per week