Job Description

Position Summary: Under the general Supervision of the Supervisor - Administrative Support Services, performs accounting functions, customer service delivery, records management activities, and administrative functions.Major responsibilities: Under the direct supervision of the Supervisor - Financial Services performs accounting functions, customer service delivery, records management activities, and administrative functions, including, but not limited to, the following:

• Prepares and maintains records related to infrastructure.
• Prepares purchase requisitions, goods receipts, purchase orders and processes vendor payments.
• Performs customer service activities and takes appropriate action for resolution including dispatch.
• Records requests and resolutions according to Departmental policies and procedures.
• Performs work order management activities resulting in preventive maintenance & repair schedules.
• Processes invoices for internal and external services.
• Monitors and analyzes postings in capital and operating budgets for accuracy and takes corrective action.
• Audits transactions for credit card expenses.
• Performs records management activities & manual & computerized filing.
• Gathers, reviews & analyzes data for preparation of statistical & information reports.
• Performs administrative functions and stenographic duties including typing, reception, mail, and office supply maintenance.
• Performs such other related duties as may be assigned.

Qualifications:Education/Experience:

• Secondary school graduation; and
• Post-secondary courses in accounting, or
• Equivalent combination of education and experience

Skills & Abilities:

• Demonstrated skill in communication, both written and oral is essential
• Must have good customer services skills together with the ability to deal with the public in a tactful and courteous manner
• Must be at a basic skill level in keyboarding, word processing and spreadsheet software

Condition of Employment

• Must undergo a successful Criminal Record & Judicial Matters Check (CRJMC)

General Information:As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups and women.ONTARIO HUMAN RIGHTS CODE: It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:

• Photos
• Any certificates that have photo identification
• Drivers licences
• Police records checks

Note: The above documentation will be requested by the Human Resources & Corporate Safety Division should you be the successful applicant. If a Criminal Record Check is required it will be requested by Human Resources should you be the successful applicant. Please do not submit your Criminal Record Check with your application.ACCOMMODATION: Reasonable accommodations are available upon request for all parts of the recruitment process.PRIVACY: Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources & Corporate Safety Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: 625-3866Application forms must reference the competition number and be submitted to Human Resources by 11:59 p.m. on the closing date.If you are offered a position as a summer student, you will be required to show proof of completing a full-time academic year (September to April) in 2023/2024 at a school, college, university or other educational institution. You may also be required to show proof of validity of my drivers licence, professional licences, and/or education when such certification constitutes a job requirement or corporate program requirement.

City of Thunder Bay