Job Description

November 28, 2023


ACADEMIC PROGRAM ADMINISTRATOR
Office of Professional & Educational Development (OPED)
Faculty of Medicine
(Full-Time, Contractual Position to June 14, 2025)
The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval. This position is funded through an external grant.
DUTIES
Reporting to the Manager of Operations, and collaborating with the Education Specialist, the successful candidate will support the Physician Assessment Training and Oversight (PATO) Program in the Office of Professional & Educational Development (OPED). Duties include: processing and vetting applications for Practice Ready Assessment \xe2\x80\x93 Newfoundland and Labrador (PRA-NL), ensuring that applications meet minimum requirements for entry to the program, are complete, and ready for review and following-up with applicants as necessary; troubleshooting issues in relation to the receipt and processing of applications and supporting documentation; maintaining and reporting information related to applications; liaising with external stakeholders including Regional Health Authorities; attending related meetings; preparing meeting minutes with action items; coordinating the delivery of assessor training and candidate orientation; coordinating payment of assessors; managing timelines; providing administrative support for the program; adhering to a complex and time sensitive schedule; and performing other related duties as required.


QUALIFICATIONS Experience (3-5 years) in program coordination and administrative support within an academic environment, including working with students and other individuals with education and/or training from international jurisdictions, as well as a university degree in a relevant field (business administration, education, or health sciences) or any other combination of education and experience. The ideal candidate will have superior organizational, interpersonal, and communication skills including the ability to communicate clearly, diplomatically, and tactfully both verbally and in writing particularly when working through challenging situations. Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint, proficiency with virtual meeting platforms, and experience preparing minutes, documents and presentations are required. Strong knowledge of project management practices including program development, timeline management, and financial administration processes is required as is a proven ability to work effectively in a fast-paced professional environment both independently and as part of a team.
SALARY $58,726 - $68,895 per annum (Non Bargaining)
CLOSING DATE December 12, 2023
COMPETITION # MUN02547

P lease note that we will ONLY accept applications for this position through our website www.mun.ca/careers . Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John\xe2\x80\x99s, Room M2M229; or fax your resume to (709) 864-6320. Call us at (709) 864-6404 for assistance.
All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John\xe2\x80\x99s, Room M2M229 or by telephone at (709) 864-6404.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.