Job Description

Job Number: J1225-0100
Job Title: Academic Administrative Assistant (APP D)
Job Type: Appendix D - Support Staff
Location: Sarnia, Ontario, Canada
Job Category: Support Staff
Closing Date: December 10, 2025
Department: Faculty of Nursing & Health Sciences
Reporting Manager: Dean, Faculty of Nursing & Health Sciences
Salary: $29.83/Hour
Lambton College is always proud to acknowledge that it is located on the beautiful homeland that is the traditional territory of the Ojibwe, Potawatomi and Odawa Nations. As the second-oldest college in the Ontario publicly assisted system, we have served our learners and communities for nearly 60 years, and with ALL IN: The 2025-2029 Lambton College Strategic Plan, we are charting a strong and steady course towards the next 60.
We are providing our students with the best learning and research experiences to ensure they are well-equipped to contribute to, and thrive in, a world of opportunity.
We are fostering a vibrant culture of community, collegiality, and professional growth for our people to ensure we are the best at being better.
And we are continuing to form academic, research, and community partnerships that create value for our local and global community and elevate student and client impacts at local, national, and international scales.
At Lambton College, we know where we're going. Just as importantly, we know the way we're going to get there. We call it the Lambton Way, and we welcome applications from those who are interested in being part of it.
About the Position:
This is a temporary, full time support staff position replacing a bargaining unit employee. This position will start as soon as possible and will run for approximately 6 months - working 35 hours per week at an hourly rate of $29.83, reporting to the Deans of the Faculty of Nursing and Health Sciences and the Faculty of Community Services, Business and Sustainability Leadership
This role is responsible for administrative support to the senior leadership team for both Faculties, as well as administrative, secretarial and receptionist support to the departments as a whole, and maintains divisional records.
Specific Accountabilities:

• Manages confidential and routine correspondence for the Deans - Faculty of Nursing and Health Sciences & Faculty of Community Services, Business and Sustainability Leadership
• Assists course leads and program coordinators to ensure that course outlines are being updated in COMMS
• Verify payroll data information for all part time, sessional , partial load and contract services
• Acts as the first point of contact and manages all academic correspondence and records such as; field excursion documentation, requests or inquiries from prospective and current students, employees of the college and the community
• Prepares and organizes meetings, and provides administrative support as needed; including all Program Advisory Council meetings, student forum, school meetings, faculty SWF meetings
• Helps assess the need for work study and EBAT students
• Maintains and manages the Dean's calendar and daily schedule, assisting with travel arrangements and processes associated expenditures
• Responsible for School office and instructional supplies. Distribution of outgoing and incoming mail for the school
• Coordinates COMMS, SPL's, exam requirements as directed by the Dean
• Tracks and monitors transfer credit request process and processes PLA requests
• Assists the Dean with processing grade changes ie. NG and I grades
• Establishes HR orientation processes for new faculty - computers, office equipment and ensures ongoing updates for all faculty
• Monitors and schedules all performance reviews in collaboration with the Dean and HR

Qualifications:

• Minimum of 2 year diploma in Office Administration, or equivalent
• Minimum of 3 years experience in an administrative office environment
• Knowledge of programs/courses
• Excellent communication and interpersonal skills
• Excellent organizational, time-management skills
• Excellent writing skills
• Good conflict resolution skills
• Demonstrates respect for confidentiality
• Respectful of needs of contacts - internal/external
• Independent, Self-starter
• Capable of multi-tasking
• Ability to deal professionally and apathetically with students demonstrating anxiety related to academic and personal stresses)
• Knowledge of CIS and Web Advisor is an asset

Lambton College is committed to an inclusive, barrier-free selection process. If contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process. Information received relating to accommodation needs of applicants will be addressed confidentially.
We thank all applicants for their interest and wish to advise that only those candidates selected for an interview will be contacted.
Lambton College is an equal opportunity employer seeking to live its values in all we do. We are committed to taking proactive steps to provide and create opportunities for historically marginalized groups. We seek applicants who will strengthen our commitment to diversity, equality, and inclusion. We strongly encourage the following qualified candidates: women, Indigenous peoples, racialized people, persons with disabilities, and those who identify as 2SLGBTQ+ to consider working with and for Lambton College.
We recognize that structural barriers shape experiences and job qualifications, and therefore we seek to use employment equity to differentiate between candidates who meet the required qualifications; and encourage people to apply even if they feel that the position would be a stretch.
Employee Perks:
Lambton College provides a wide range of exciting opportunities for both unionized and non-unionized positions with competitive total compensation packages, wages and benefits.
Investing in our People:
Lambton College is committed to the personal and professional growth of all our employees. Employees of Lambton College are incredibly valued and part of a transformative adventure. They enjoy an engaging and vibrant culture where they are encouraged to realize their full potential via development opportunities and accessible, supportive employee wellness initiatives.
Lifetime Retirement Pension - Defined Benefit Pension Plan:
Our employee benefit package includes a defined benefit pension to help you create a secure future. The CAAT Pension Plan provides you with a predictable lifetime retirement income, survivor benefits, early retirement options, and more without the stress of making investment decisions. CAAT makes it easy for you to build stable, secure retirement income while you work.

Skills Required