Job Description

Position Details

Rate: $27.92
(2022-2024 CBA)
Hours of Work: 40 hours/week
Employment Type: Temporary
Employment Duration: Tentatively until Sept 29, 2023.

About Us

Located 20 minutes from Winnipeg, Selkirk is a vibrant small city with a hometown feel. Our closeknit community loves to celebrate, learn and explore in the company of good neighbours. All through the year, there are many opportunities to enjoy local talent, learn about our past and seek out new interests.

The Opportunity

Under the direction of the Manager of Accounting, the Financial Support Clerk will complete day-today finance functions for the Corporation.

Job Duties

1. Accounts Payable

• Prepare disbursements.
• Review invoices to verify transaction information and authorization of payment as per City\'s signing limits.
• Identify and escalate invoices to the appropriate individual for resolution and ensure items are followed up.
• Process invoices accurately and in a timely manner and scheduling disbursements according to payment terms.
• Resolve account discrepancies by investigating documentation.
• Issue stop payments, payments, or adjustments.

2. Accounts Receivable:

• Create, process, and issue invoices / credits / refunds to customers by verifying transaction information, computing charges, and ensuring that customers are correctly billed for goods or services.
• Maintain and process monthly finance charges for outstanding balances.
• Perform collection process for outstanding invoices; monitor and maintain aged accounts receivables.

3. Processing Payments and Bank Deposits

• Responsible for processing Electronic Funds Transfers (EFT), Electronic Data Interface (EDI) and Telpay for the payment of Taxes, Utilities, Receivables, Grants and others, from all sources (Provincial / Federal Governments, Banks, Mortgage companies, citizens, etc.).
• Reconcile and verify cash, cheques, credit / debit card transactions, refunds processed for all departments.
• Ensure accuracy of related general ledger accounts.
• Track, reconcile, and process daily deposits and user fees / charges for Stripe / Square payments.
• Responsible for processing NSF/Void payments and sending letters notifying the customer.

4. Tax Certificates

• Prepare, issue, and mail accurate Tax Certificates

5. Reconciliation

• Responsible for regular reconciliation of the City\'s Bank Account to the General Ledger to ensure all transactions are accounted for.
• Conduct month-end reconciliations of Garbage Tags, Unapplied payments, Deposit accounts, etc.
• Create transactions for any bank service charges, interest, deposits (payroll, EFT, grants, etc.) not previously captured in city\'s transactions.

6. Provide support services within the Finance Department, including, but not limited to:

• Processing of vehicle distribution sheets
• Processing assigned journal entries;
• Ensure filing of assigned financial records is completed in a timely and accurate manner;
• Project work as assigned;
• Conduct coding of invoices, as required.

7. Perform other duties as assigned.

Qualifications/Minimum Requirements

1. Skills, Knowledge, and Abilities
Minimum qualifications shall include:

• Grade Twelve (12) Education.
• Post-secondary education with a focus in accounting.
• Two (2) years accounting experience in a financial environment.
• Proficient in using Microsoft office programs, specifically Excel, Word and Outlook as well as proficient in researching information on the internet.
• Must be able to communicate clearly and concisely, both orally and in writing. This includes the ability to understand written and verbal instructions.
• Must possess excellent organizational, time management and filing skills.
• Must be detail oriented, accurate and have the ability to multi-task and meet multiple deadlines.
• Ability to establish and maintain positive working relationships with employees at all levels of the organization, external contacts, and the public, in accordance with the Respectful

Workplace Policy.

• Knowledge and understanding of the occupational hazards, safety precautions, regulations and procedures that are applicable to the area of work.
• Demonstrated competency in safe work practices.
• Must be bondable.
• Physically able to perform the clerical aspects or physical duties associated with the position.

Desired Qualifications

• Two (2) years\' experience in an Accounts Payable or Receivable role.
• Two (2) years\' experience in a municipal office environment.
• Working towards a CPA designation
• Successfully completed an undergraduate finance diploma/degree from a recognized college/university.
• Previous experience with Dynamics GP software, specifically Diamond Municipal.
• Successful completion of the Manitoba Municipal Administrators Certificate program.

Comments

This temporary unionized position is open to all applicants. Preference will be given to established (as outlined in the Collective Agreement) members of CUPE Local 336. Applications will be accepted until 4:00 p.m. on July 3rd, 2023.
The City of Selkirk is an equal opportunity employer, committed to providing an inclusive work environment. Applicants who require accommodation during the hiring process are encouraged to contact the City\'s Human Resources Division.
Thank you to all who apply, however, only those candidates selected for an interview will be contacted.
NOTE: Employees will be required to adhere to the City\'s Vaccination Policy

Company

City of Selkirk

Location

Finance

Closing Date

Jul 03, 2023 04:00 PM

City of Selkirk