Job Description

JOB TITLE:

Internal Control Specialist

POSITION OPENINGS:

1 (Existing position)

STATUS:

Permanent, Full Time

LOCATION:

Remote in the Greater Toronto Area, Ontario

Candidates are required to reside in the Greater Toronto Area, maintain a private and safe workspace, and have a high-quality internet connection.

HOURS OF WORK

: 35 hours/week

About Us

Workplace Safety & Prevention Services (WSPS) is a not-for-profit organization committed to protecting Ontario's workers and businesses. It serves more than 174,000 member firms and 4.2 million workers across the agricultural, manufacturing and service sectors. A proud partner in the province's occupational health and safety system and a trusted safety advisor since 1917, WSPS has a rich history of making workplaces safer.?


Our focus on healthy workplaces extends to our own safety culture. We're committed to helping our employees thrive in a remote first work environment and are proud to be certified as a 2024 Great Place to Work.

Why Work with WSPS

As a member of our team, you'll benefit from a compensation package aimed at keeping you happy, healthy, motivated and safe. Highlights include:


35-hour work week Flexible working arrangements within the province of Ontario Comprehensive life and health benefits (100% company paid Health & Dental) Defined Benefit Pension Plan Generous vacation and leave entitlements (including paid time off over Christmas and New Year's, paid parental leave benefits) Internet reimbursement And more!

JOB SUMMARY

Reporting to the Manager, Corporate Services, the Internal Controls Specialist is responsible for reviewing, recommending, and ensuring financial policies and practices are in compliance with all internal and external requirements for the organization.

KEY RESPONSIBILITIES

Note: Percentages refer to approximate % of time spent on each area, over the course of a given year

INTERNAL AUDIT (70%)

Develop and maintain essential internal controls through conducting risk assessments to ensure appropriate use of the organization's resources. Specific areas of focus include:

+ Regular updating of financial policies and procedures to reflect business needs and externally imposed requirements
+ Continuous review of financial records to ensure that the organization's policies and procedures are being followed
+ Review compliance with externally imposed agreements/directives/legislation
+ Review compliance with internal quality management policies
Maintain organization's policies to ensure compliance with relevant legislation and accounting standards. Review of employee expenses, accounts payable, purchasing, and credit cards transactions for compliance with policies and procedures, and provide written reports on findings/observations, analysis and recommendations to the CFO/Committees of Board/Board of Directors. Other monthly responsibilities include: Provide Continuous Quality Improvement (CQI) recommendations on issues and findings Provide training and coaching to organization through orientation to company policies, procedures, best practices and lessons learned Ensure that goods and services procurement are properly defined, approved, documented, and are procured in accordance with relevant directives and policies Ensure that where goods and services are procured without competitive process follow the appropriate procedures and approval guidelines Ensure that travel, meals and hospitality related expenses are reimbursed in accordance with relevant directives and policies Review supporting documentation to verify the accuracy and compliance of revenue recognition practices Review supporting documentation to verify the accuracy and compliance with transfer payment agreement terms Comply with Ministry of Labour, Immigration, Training and Skills Development (MLITSD) financial reporting requirements Mitigate financial risks by ensuring that recommendations contained in various audits are in full compliance.

EXTERNAL AUDIT

(20%)

Prepare working papers for year-end audit or any government audit as assigned. Ensure content of working papers are in accordance with the Generally Accepted Accounting Principles (GAAP) and in compliance with the relevant directives and regulatory requirements.

BOARD OF DIRECTORS (10%)

Assist with preparation of Board of Directors and Audit, Finance and Technology Committee meeting packages including the quarterly MLITSD reporting.

CONTRIBUTES TO A HEALTHY AND SAFE WORK ENVIRONMENT (at all times)

Adhere to WSPS policies, procedures, process fact sheets, guidelines and business rules. Contribute to the promotion of a healthy & safe culture through modelling and following WSPS health, safety and wellness policies and practices. Act as a role model internally and externally by demonstrating knowledge of health and safety and wellness practices, weighing options for sound risk management decision making

Skills and Experience

Minimum:

Post-Secondary University/College degree/diploma in Accounting or related program 3-5 years of progressive Accounting and/or Audit (Internal /External) experience Firm understanding and knowledge of individual and integrated financial modules including Accounts payable, Accounts receivable, General Ledger and Payroll Excellent written and verbal communication skills Excellent organizational skills and ability to consistently to meet deadlines Ability to effectively communicate financial information to all levels of the organization Ability to work independently with minimal supervision Proficient in Microsoft office programs Proven ability to proactively identify situations that require action to be taken or decisions to be made Ability to handle sensitive information in strictest confidence

Preferred:

Professional Accounting Designation equivalent education and experience Experience with virtual delivery platforms (e.g., Adobe Connect, MS Teams, Zoom, etc. Experience with Learning Management Systems considered an asset. Formal training and experience in occupational health and safety considered an asset.

Additional Requirements:

Candidates are required to reside in the Greater Toronto Area, maintain a private and safe workspace and have a high-quality internet connection.

Candidates are expected to work onsite at the Mississauga office once a week.

An all-employee meeting (Staff Days or equivalent) will be organized annually. All employees are required to attend the annual meeting in person. Occasional team meetings may be required in person.*

Application Information

Deadline for Application: Wednesday, July 9, 2025 by 4:00 pm eastern time


To Apply: Visit our Employment Opportunities page and click Start Application to apply!


Please note, all applicants must apply through our Applicant Tracking System


Feel like you have some of the requirements but not all??We welcome applications from all candidates including those whose knowledge, skills and experiences have been developed through alternative pathways from the requirements listed.


We believe that diverse backgrounds and unique perspectives make us stronger. Workplace Safety & Prevention Services (WSPS) is committed to being an equal opportunity employer, creating an inclusive work environment and encouraging employees to be their most authentic self.


In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Workplace Safety & Prevention Services (WSPS) will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources staff of the nature of any accommodation(s) that you may require.


We thank all those that apply, however, only those selected for further consideration will be contacted.