Job Description

Completed resumes and cover letters are accepted by e-mail to hrapplications@brandonu.ca. Please quote the Job Vacancy Number in the email subject line.

Applications are to be received by: 4:30 pm on February 27, 2025

Job Vacancy Number:

2025 - 06 (88)

Employee Group:

MGEU

Classification:

Clerk 8, Administrative Assistant to the Dean

Department:

Education

Type of Position:

Full-time, Regular

Hours of Work

: 35 hours per week

Wage or Salary:

$34.36 per hour

Start Date:

Based upon the availability of the candidate

Probation or Trial Period:

Minimum of 6 months to a 12 month maximum

Date Issued:

February 19, 2025

Duties and Responsibilities:

The Administrative Assistant provides essential support to the Dean of Education and the Faculty of Education. Collaborating closely with the Dean, faculty, staff, and students, the role involves overseeing curricular, administrative, and organizational tasks. The Administrative Assistant oversees the Faculty Office support staff and assists both current and prospective students with registration, academic program inquiries, and general questions. Additional responsibilities include allocating expenses, preparing journal vouchers and maintaining multiple budget lines for the Faculty of Education; preparing agendas, recording minutes and completing necessary follow-up for Faculty meetings; preparing Contract Academic staff (CAS) contracts and the associated responsibilities related to those contracts; supporting the Dean with interpretation of the various collective agreements under which the Faculty has members; assisting with course timetabling, preparing workloads; liaising with other departments on campus; overseeing building maintenance and repairs; providing statistical reports as required; maintaining Faculty webpages, and other related duties as assigned.

Required Qualifications and Experience:

The successful candidate must possess a 3-4 year post-secondary degree plus a minimum of 3 years related office management or business administration experience, or a comparable combination of education and experience. Experience working in a post-secondary or a public sector environment is considered an asset.



To be successful in this administrative role, the ideal candidate must demonstrate exceptional interpersonal skills and the ability to maintain an effective and collaborative work environment; excellent organizational skills; outstanding time management skills along with the ability to resolve competing priorities are necessary skills for this position. Along with excellent judgment, candidates must be able to multitask in a fast-paced environment and demonstrate very strong written and verbal communication skills. As administrative support to the Dean, preserving confidentiality is crucial as this position handles sensitive information. Working with and understanding various collective agreements is vital. Attention to detail is essential. The successful candidate must be experienced in budget management, Microsoft Office, WordPress, and possess the acumen to work with various programs and databases.

NOTE



Skill based testing may be required. This position is subject to a Child Abuse Registry Check and Criminal Record Check. The successful candidate will be responsible for any service charges incurred. These checks must be submitted in accordance with the Policy in order to maintain employment.





Brandon University is committed to equity, welcomes diversity, and hires on the basis of merit. All qualified individuals who may contribute to the diversification of the University, especially women, persons with disabilities, Indigenous persons, racialized persons, and persons of all sexual orientations and genders are encouraged to apply. Canadian citizens and permanent residents are given priority. Evidence of citizenship must be provided.


We are committed to providing an inclusive and barrier-free work environment. This starts with the hiring process. Should you require an accommodation during any phase of the recruitment process, contact HR at hr@brandonu.ca. All information received related to an accommodation is kept confidential. To ensure this employment opportunity is accessible to all interested individuals, this posting is available in an alternate format upon request.