Job Description

Administrative Assistant 127-25-5

Housing, Built Environment

Applications will be received by Six Nations of the Grand River and Grand River Employment & Training (GREAT) up until 4:00 p.m. EST, Wednesday

, July 30, 2025,

for the

Administrative Assistant

with

Housing, Built Environment

. The Six Nations of the Grand River Application for Employment Form, Job Posting, and are available for printing from the www.greatsn.com website. Online applications are accepted through My Job Search.

NO LATE APPLICATIONS ACCEPTED.

Applicants from Six Nations and other First Nations will be given preference to deliver programs and services in a First Nations community.

JOB

SUMMARY:

To assist Six Nations of the Grand River and the Housing Director in the performance of their statutory and administrative duties as related to Six Nations Housing within the policies and procedures established by the Six Nations of the Grand River for the Housing Department.



To perform administrative, general office and clerical duties.

Type

Full-Time

Closing Date

July 30, 2025

Hours of Work

35 hours per week

Wage

$46,300 per year





A competitive compensation package will be offered commensurate with qualifications.

BASIC QUALIFICATIONS:

Post-secondary graduate in Business Administration and 1 year work related experience or Secondary School Graduate (or equivalent) and 2 years' work related experience. Must have high level of computer skills and excellent working knowledge of software applications including Microsoft Office and experience with an integrated accounting application program such as ACCPAC. Must have a Criminal Record Check. Must be bondable

SUBMISSION PROCEDURE: (Choose one method ONLY):

Method #1: Online

Please visit: My Job Search to access our job board and follow the directions to apply.

Please ensure all required documents are provided/uploaded with your application package, which includes: + Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualify you for this position.
+ Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.
+ Copy of your education diploma/degree/certificate and transcript.
If you have any questions or need assistance, please reach out to

Kalvin Egan

, HR Business Partner at 519-445-2223 ext. 5721 or via email at HRBP5@sixnations.ca.

Method #2: GREAT

- Applications must include all of the following:

Printed, filled in, and authorized Six Nations of the Grand River Application for Employment Form.

Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualify you for this position.

Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.

Photocopy of your education diploma/degree/certificate and transcript.

Place all documents listed above in a sealed envelope and mail to or drop off at:

Administrative Assistant - 127-25-5

c/o Reception Desk



Grand River Employment & Training (GREAT)



P.O. Box 69, 16 Sunrise Court



Ohsweken, Ontario N0A 1M0

POSITION TITLE:

Administrative Assistant

REPORTING RELATIONSHIP:

Reports to and works under the direction and supervision of Senior Manager of Housing.

PURPOSE & SCOPE OF THE POSITION:

To assist Six Nations of the Grand River and the Housing Director in the performance of their statutory and administrative duties as related to Six Nations Housing within the policies and procedures established by the Six Nations of the Grand River for the Housing Department.



To perform administrative, general office and clerical duties.

KEY

DUTIES & RESPONSIBILITIES:

Technical Functions

Maintains waiting list of all grants, loan and rental applications. Pick up mail at the Administration Building and Post Office on a daily basis. Maintains and updates filing system.

Administrative Functions

Maintain and update time summaries for all Housing staff; Ensure timesheets are authorized and submitted in a timely manner; Types and proofreads correspondence, reports, invoices, forms and other documents; Prepares leases, loan and sales agreements and other related documentation; Provide clerical support to the Housing Director, Programs Administrator and Property Manager; Receive and code all incoming invoices; Use of office equipment, copier, fax machine, scanner and paper shredder.

Communications Functions

Effective liaison with the Housing Director, Programs Administrator and Property Manager; Communicate and be available to receive and provide information to other staff members of Housing; Develop clear, concise, accurate correspondence when transferring information; Send, receive messages and documents using fax machine and electronic mail.

Other Functions

Perform back-up duties for Receptionist on a daily basis during lunch break and during scheduled and unscheduled leave; Perform other related duties as assigned by the Housing Director.

WORKING CONDITIONS:

Normal workstation is located at Housing Office and has daily contact with the general public. Must maintain a high level of confidentiality and accuracy. Subject to deadlines and interruptions.

WORKING RELATIONSHIPS:

With the Housing Director:

Receives direction, guidance and encouragement.

With Housing staff:

Courtesy, cooperation and teamwork with all staff.

With the public:

Requires daily interaction with the public. Represents and promotes Six Nations Housing in a courteous, positive, and cooperative manner. Provides information, direction and assistance, and must maintain a friendly, cheerful, courteous and cooperative disposition while maintaining tact, discretion, diplomacy and confidentiality.

KNOWLEDGE AND SKILLS:

Minimum Requirements:


Post-secondary graduate in Business Administration and 1 year work related experience or Secondary School Graduate (or equivalent) and 2 years' work related experience. Must have high level of computer skills and excellent working knowledge of software applications including Microsoft Office and experience with an integrated accounting application program such as ACCPAC. Must have a Criminal Record Check. Must be bondable

Other Related Skills:


Minimum keyboard speed of 40 wpm Ability to work with minimal supervision - self-motivated Excellent written and oral communication skills and the ability to excel at detail, multi-tasking and working under pressure.

IMPACT OF ERROR:

Errors in judgement and in the conduct of duties could lead to loss credibility, poor public relations, confusion, duplication of effort and misinformation resulting in negative impacts to the leadership team and SNGR. Errors in judgement could lead to embarrassment to SNGR, community and administration, loss of public confidence and unnecessary conflict leading to lack of trust and legal liability.

CONTROL:

Guiding principles set by the Six Nations Housing and the Six Nations Elected Council. Must work within the Policies and Procedures established by the Six Nations Elected Council for Housing.